Series number |
A463 |
Title |
Correspondence files, annual single number series with occasional 'G' [General Representations] infix
[Main correspondence files series of the agency] |
Accumulation dates |
01 Jan 1956 - |
Contents dates |
06 Mar 1903 - |
Items in this series on RecordSearch |
48283
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| Agency/person recording |
01 Jan 1956 - 12 Mar 1971 CA 12, Prime Minister's Department 12 Mar 1971 - CA 1401, Department of the Prime Minister and Cabinet 12 Mar 1971 - 31 May 1971 CA 1402, Department of the Vice-President of the Executive Council, Central Office 31 May 1971 - 19 Dec 1972 CA 1407, Department of the Environment, Aborigines and the Arts, Central Office - also recorded with CA 1401, portion relating to the Environment, Arts, Aboriginal Affairs and World Expositions 23 Feb 1978 - 1989 CA 2423, Australian Science, Technology and Engineering Council (ASTEC) - for portion relating to the Council 1989 - CA 9439, Prime Minister's Science, Engineering and Innovation Council
|
| Agency/person controlling |
12 Mar 1971 - CA 1401, Department of the Prime Minister and Cabinet - main recording agency, Native title (Sep 2013), Office of the Status of Women (Sep 2013), ASTEC and PMSEC and PMSEIC matters 13 Mar 1975 - CA 2039, Creative Australia - for records relating to the Council 05 Oct 1976 - CA 2107, Department of Veterans' Affairs, Central Office - for records relating to war graves and the Australian War Memorial 24 Jul 1987 - CA 5987, Department of Foreign Affairs and Trade, Central Office - for records relating to the Australian High Commission, London (1987), development and co-ordination of international climate change policy and negotiations (2013) 14 Oct 2010 - CA 5, Attorney-General's Department, Central Office - Law and justice matters 18 Sep 2013 - CA 9435, Department of Finance [II], Central office - for records relating to Government advertising and AUSPIC (September 2013), whole-of-government deregulation policy coordination (July 2022) 18 Sep 2013 - CA 9434, Department of Social Services [II], Central Office - Multicultural affairs matters 01 Jul 2022 - CA 9643, Department of Industry, Science and Resources [II] - Science matters
|
| Quantity and location |
- 965.86 metres held in ACT
- 2.52 metres held in NSW
|
System of arrangement/ control |
Annual single number series |
Range of control symbols |
1956/1 - |
Predominant physical format |
PAPER FILES AND DOCUMENTS |
Series note |
Controlling series unregistered
1956 - 1979: Subject index cards for CRS A463 and CRS A1209
1979 - 1982: Index to Ministers' correspondence
1979 - 1982: Index to Premiers' Correspondence
?1956 - 1985: Index to Departments' and Authorities' Correspondence
1956 - 1970: Index to Australia House Correspondence
1956 - 1970: Index to Commonwealth Relations Office Correspondence
1956 - 1970: Index to Parliamentary Department's Correspondence
1980 - 1993: Keyword Nominal index for CRS A463 and CRS A1209
Summary heading
Correspondence files, annual single number series with
occasion ‘G’ [General Representations] infix
Function and purpose
This series was raised to deal with the general and policy matters
handled by the Department of the Prime Minister and Cabinet (CA 1401); which is
directly under the control of the Prime Minister.
Subjects covered vary considerably, reflecting the
coordinating function of the Department. Political, social, cultural, economic,
environmental, industrial and defence matters are all dealt with in this
series. Other aspects include the administration of the Commonwealth
Government, immigration, honours, international conferences and diplomatic
relations with other countries. As well as the management of Official
Establishments, being the Prime Minister’s residences, and the associated
trust.
Related legislation
Using the series
At various times, the responsibility of certain functions
such as education, cultural activities and the Australian High Commissioner’s
Office in London, has been transferred to other agencies and these
administrative arrangements are reflected by the transfer of control of
portions of the series to these agencies.
In the case of the portion passing to the control of the
Department of the Environment, Aborigines and the Arts (CA 1407), in 1971, file
covers have been replaced with those of the Department of the Environment,
Aborigines and the Arts, but original registration numbers maintained.
Post-1970 files, top-numbered into the annual single number system of the
Department of the Environment, Aborigines and the Arts have been assigned the
same number as that which each file had in CRS A463. Papers continued to be
added to pre-1971 files.
Throughout its short existence, any files required by the
Department of the Vice President of the Executive Council (CA 1402) were raised
in this series by the registry of the Department.
In December 1984, the records of the Office of Youth Affairs
(other than the Participation and Equity Program Branch) were transferred from
the Department of Education (CA 4134) to the Department of the Prime Minister
and Cabinet in their main correspondence files series CRS A463. Some
top-numbering into CRS A463 from two of the Office of Youth Affairs’ previous
series, CRS A1642 and CRS A6150, has taken place.
In March 1993 due to an administrative change within the
Department, the Office of Northern Development (OND) transferred its function
from the Department of the Prime Minister and Cabinet to the Department of Industry, Technology and
Regional Development (CA 7659). A quantity of files from CRS A463 was also
transferred with OND.
In April 1993 a number of files from CRS A463 were
transferred to the Department of Health, Housing, Local Government and
Community Services (CA 7660). The files were raised between 1990 and 1993.
In July 1993, the function belonging to the Major Projects
Facilitation Unit (MPU) of the Industries, Resources and Environment Division
was transferred to the Department of the Treasury (CA 2141). A quantity of
files in this series relating to administration and briefing, companies and
consultation went over with the MPU to the Department of the Treasury. The
files were raised in the years 1992 and 1993.
In August 1993, file 62/2573 from CRS A463 was transferred
to the National Gallery of Australia
(CA 3506).
In January 1994 a number of files from CRS A463 (due to a
change in functions) were transferred from the Department of the Prime Minister
and Cabinet to other government departments, they are:
61/9 Pts: 1-6 transferred to the Department of Industry,
Technology and Regional Development (CA 7659);
83/1008- transferred to the Public Service Commission (CA
6667)
72/1681- transferred to Australian National Gallery (CA
3506)
745074 W/NGO 141 (6)- transferred to the Department of the
Arts and Administrative services (CA 7663)
73/1330 and 73/1663- transferred to the Department of the
Environment, Sport and Territories (CA 7661)
51/1718- transferred to the Department of Foreign Affairs
and Trade (CA 5987) and
71/203 to 72/951 (with gaps) transferred to Aboriginal and
Torres Strait Islander Commission (CA 7080).
In August 1994 files
72/12-72/50 were transferred to the Aboriginal and Torres Strait Islander
Commission (CA 7080) and in July 1995, a further three files, 94/3297, 35/38
and 95/3438 were transferred.
In July 1996 the Department advised that consignment numbers
A463/59, A463/71 and A463/84 contained records relating to the multicultural
function which had become the responsibility of the Department of Immigration
and Multicultural Affairs (CA 8243).
Similarly, the Department also advised that records of the
Office of the Chief Scientist contained in consignment A463/84 had become the
responsibility of the Department of Industry, Science and Tourism (CA 8247).
In 1997 the Honours and Awards function was transferred from
the Department of Administrative Services (CA 7871) to the Department of the
Prime Minister and Cabinet. Some Honours files have been included in the series
and have a prefix of HON.
In 1998 the Government Communications function (Office of
Government Information and Advertising- OGIA) and AUSPIC were transferred to
the Department of the Prime Minister and Cabinet.
In 2002 the Office of Indigenous Policy (OIP), Office of
Indigenous Affairs (OIA), and the Department of Reconciliation, Aboriginal and
Torres Strait Island Affairs (DORATSIA) was transferred to the Department of
Immigration, Indigenous and Multicultural Affairs (CA 8872).
In 2004 the Office of the Status of Women (OSW) was
transferred to the Department of Family and Community Services (CA 8615).
In 2007 Government Advertising and AUSPIC were transferred
to the Department of Finance and Deregulation (CA 9194).
In 2008 the Privacy and Freedom of Information function was
transferred to the Department of the Prime Minister and Cabinet from the
Attorney General’s Department (CA 5)
In 2008 the Climate Change Group and Emissions Trading
functions were transferred to the Department of Climate Change (CA 9189).
From 2004, inherited files were top-numbered into the
PM&C numbering pattern for ease of day-to-day business. The original file
number was retained on the file and in the recordkeeping
system for reference purposes.
Language of material
Physical characteristics
System of arrangement and control
Part numbering in the 1980s and early 1990 was by a suffix
of 01, 02, etc. This may be separated from the main file numbers by a dash (-),
forwards slash (/), back slash (\), or space. From 1994, part numbers became
the next available number in the years they were created, and linked on the recordkeeping system with the information printed on
the file label.
Up to mid-late 1999, the number pattern was YY/XXXX where YY
was the last 2 digits of the year of creation (eg. 99) and X was the next
number allocated. Just prior to the year 2000, the numbering pattern changed to
YYYY/XXXX where YYYY was the year number in full (eg. 1999)
Relationships with other records
Finding aids
Access conditions
Series history
Provenance
Immediate source of acquisition
Custodial history
Quantity in agency custody
Disposal history
Publication note
Additional information
End notes
Sources
|
| Previous series |
A9790, Correspondence files, subject-classified compiled single number series
- some files have been top-numbered from A9790 to A463 01 Jan 1956 A462, Correspondence files, multiple number series, fourth system 01 Jan 1966 A1348, Correspondence files, annual single number series, 10,000 block (Education General) - for education. 30 Jun 1966 A2216, Works requisitions (forms W8) for Official Establishments [Government House, Admiralty House, The Lodge, Kirribilli House], chronological series - for repairs and maintenance, associated costs etc. 23 Feb 1968 A2602, Correspondence files, single number series - for Australian exhibitions 01 Jan 1972 A3533, Correspondence files, annual single number series - Department of the Environment and Conservation 03 Jan 1973 A3753, Correspondence files, annual single number series - Department of the Environment, Aborigines and the Arts 22 Mar 1983 A7753, Cabinet Office procedural and housekeeping files, annual single number series 01 Jan 1985 A1642, General correspondence files, annual single number series with occasional 'C' [Central] and (from 1 July 1994) 'NO' [National Office] prefix - for youth affairs 18 May 1988 A10214, WISENET [Women in Science Enquiry Network] registers, single number series
|
| Subsequent series |
01 Jan 1957 A1209, Correspondence files, annual single number series [classified] with occasional C [classified] suffix 01 Jan 1964 A1364, Correspondence files, single number series with '64' prefix (8, 900 block) (Secondary Schools Science Facilities and Grants) - for secondary schools science grants 01 Jan 1965 A1348, Correspondence files, annual single number series, 10,000 block (Education General) - for education 01 Sep 1965 A1367, Research grants case files, annual single number series with 15,000 block allocations and alphanumeric prefixes (Australian Research Grants Committee applications) 01 Oct 1965 A1371, Correspondence files, annual single number series - Commonwealth Tertiary Education Commission 13 May 1966 A2602, Correspondence files, single number series - for Australian Exhibit Organisation 31 May 1971 A3753, Correspondence files, annual single number series - Department of the Environment, Aborigines, and the Arts 01 Jan 1972 A1838, Correspondence files, multiple number series - for relations with United Kingdom 01 Jan 1972 A2354, Correspondence files, annual single number series with 'OAA' [Office of Aboriginal Affairs] prefix to 1969 - for Aboriginal matters excluding Australian Capital Territory 01 Jan 1973 A3417, Correspondence files, annual single number series - Dept of Urban & Regional Development 01 Jan 1973 A3533, Correspondence files, annual single number series - Department of Environment and Conservation 01 Jan 1973 A3808, Correspondence files, annual single number series with occasional alphabetical prefixes - Department of the Prime Minister and Cabinet 01 Jan 1975 A6142, Correspondence files, annual single number series - Australian National Gallery 01 Jan 1976 A5543, Correspondence files, annual single number series with 'EB' [East Block] prefix 01 Apr 1986 A10214, WISENET [Women in Science Enquiry Network] registers, single number series
|
| Controlling series |
01 Jan 1956 - 31 Dec 1960 A820, Name index cards for files in A462, A463 and A1209 01 Jan 1956 - 31 Dec 1969 A7153, Registers of inwards correspondence from Departments, chronological series 01 Jan 1956 - 31 Dec 1979 A8648, Microfiche copies of correspondence files index 01 Jan 1956 - 31 Dec 1985 A9414, File Registers for Prime Minister's Department 1956 - 1985 01 Jan 1956 - 31 Dec 1985 A9792, Alphabetical subject index cards for CRS A1209 and A463, Correspondence files, annual single number series 01 Jan 1957 - 31 Dec 1960 A904, Name Index Cards to Ministers of State, Departments and Instrumentalities 25 Mar 1957 - 31 Dec 1974 A9415, Registers for inward correspondence 1957 - 1974 01 Jan 1958 - 31 Dec 1981 A5549, Name index cards to honours files in various correspondence files annual single number series 01 Jan 1958 - 31 Dec 1981 A5550, Name index cards to persons recommended for honours in various correspondence files, annual single number series 01 Jan 1961 - A1356, Name index cards, 'Art' (Commonwealth collection and associated correspondence files) 01 Jan 1961 - 1973 A1358, Name index cards, Literary Works (by book title) 01 Jan 1961 - 31 Dec 1981 A5552, Subject index cards to honours files in various correspondence files, annual single number series 01 Jan 1964 - A1355, Name index cards, applications for Queen Elizabeth II Fellowships 01 Jan 1965 - 31 Dec 1966 A1350, Movement cards for CRS A463, Correspondence files, annual single number series with occasional 'G' [General Representations] infix 01 Jan 1965 - 31 Dec 1983 A9920, Alphabetical inwards correspondence register cards for CRS A463 and A1209, Correspondence files, annual single number series 03 Jan 1967 - 31 Dec 1981 A9538, Registration and movement cards for CRS A463, Correspondence files, annual single number series with occasional 'G' (General representations) infix 01 Jan 1969 - 31 Dec 1981 A5551, Name index cards to congratulatory messages in various correspondence files, annual single number series 01 Jan 1971 - 31 Dec 1981 A5553, Name index cards by Department of State to honours files in CRS A463, CRS A3808, CRS A5543, and CRS A5529, Correspondence files, annual single number series with various prefixes 04 Jan 1978 - 07 Aug 1985 A9547, File registration and movement cards (Relating to the Office of the Status of Women) - for the Office of the Status of Women 01 Jan 1979 - 31 Dec 1985 A9945, Nominal index cards for CRS A463 and A1209, Correspondence files, annual single number series 01 Jan 1983 - 31 Dec 1985 A9933, Alphabetical subject index cards for correspondence from other departments contained in CRS A463 and A1209, Correspondence files, annual single number series 01 Jan 1983 - 31 Dec 1985 A9943, Alphabetical subject index cards for correspondence from statutory authorities and organisations contained in CRS A463 and A1209, Correspondence files, annual single number series 01 Jan 1983 - 31 Dec 1985 A9549, Subject Index cards, alphabetical series (Relating to the Office of the Status of Women) 13 Dec 1984 - 24 Jul 1987 A7070, Subject index cards for correspondence files of the Office of Youth Affairs 13 Dec 1984 - 24 Jul 1987 A7071, File registration and movement cards for correspondence files of the Office of Youth Affairs
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| Related series |
|
| Visibility & availability indicator |
- 69 . Digital image charge: Large
- 80 . Partial Audiovisual Series
|
Date registered |
02 Oct 1987 |
|