FUNCTION AND CONTENT

This series consists of Naval personnel correspondence records.

USING THE SERIES

SYSTEM OF ARRANGEMENT AND CONTROL

Between 1968 and January 1995, a two number system was used comprising a primary number followed by the allocated service number. From February 1995, files were created using the allocated service number with an alphabetic prefix.Under the old system, each primary number represented a specific subject. A separate file was created for each occurrence eg allowances, travel, leave, promotions, removals etc. Consequently, up to thirty separate files had to be created for any one member. The secondary number indicated the service number allocated to the member when joining the Armed Services and remained with the member during their whole service career. Upon discharge, the allocated number was not re-issued. The new system, introduced on 6th February 1995, reduced the numbers of files relating to a serving member from thirty to just six files. Files created under the old system have been progressively converted into the new categories as files have been requested for action. The old file system and the subject groupings and file titles for the new system are listed below.

RELATIONSHIPS WITH OTHER RECORDS

Records for the Naval Personnel were previously raised in the record series A1813 and some of the information may also be obtained from series A4090 and A6721. The A2440 series is still the current series.

ADDITIONAL INFORMATION

Old file system:

1/- Service Details
2/- Posting Details
3/- Education
4/- Long Service Leave
5/- Removals
6/- Discipline
7/- Compensation
8/- Leave Travel
9/- Welfare
10/- Promotions
11/- Honours and Awards
12/- Leave
13/- Higher Duties Allowance
14/- Housing
15/- Overseas Allowances
19/- Resettlement
20/- Home Purchase/Sale
22/- Medical Surveys
23/- Pay and Deductions24/- Reimbursement
25/- Allotments

New file system:

D/- Discipline includes: all matters relating to discipline of RAN members.
E/- Entitlementsincludes housing, removals, home purchase/sale, temporary rental allowance, temporary accommodation allowance, living out allowance, living out away from home allowance, home port, TAASA, house hunting trips, overseas allowances, superannuation, resettlement, education allowances, travelling allowances and meal allowances.
L/- Leave includes: recreation leave, maternity leave, long service leave, leave without pay, war service leave, levae for special purposes, trainee leave, leave travel, nominated family for leave and travel.
S/- Service Details includes: entry/reentry, re-engagement, postings, promotion, discharge, medals, salary matters, casualty-death, honours and awards, career training, compensation, Veteran Affairs' matters, trade certificates and general enquiries.
T/- Training includes: services vocational education training scheme, defence force assisted study scheme and civil schooling.
W/- Welfare includes: naval social work matters.When the records are transferred to Australian Archives, they are sorted by the prefix, rather than the service number. All the consignments have been constructed so that the files in each consignment start with the same prefix. The Department, when retrieving files for relevant personnel have to locate the several parts in different consigments.

DISPOSAL

Consignments A2440/4, A2440/11, A2440/12, A2440/13, A2440/15, A2440/16, A2440/17, A2440/18, A2440/27, A2440/28, A2440/29, A2440/30, A2440/31, A2440/32, A2440/36, A2440/37, A2440/38, A2440/50, A2440/51, A2440/52, A2440/53, A2440/54, A2440/55, A2440/56, A2440/57, A2440/58, & A2440/59 were withdrawn by the agency on 21 September 2016.