Summary heading

Function and purpose

  This series consists of correspondence files controlled by a multiple number system. The series was begun in April 1975 when the existing single number series dealing with the substantive operation of the Royal Commission was replaced by two new multiple number series – one dedicated to case files of correspondence regarding submissions from private persons and organisations and the other, which is this series, dedicated to correspondence with official agencies (security and intelligence agencies specifically and federal departments generally) and general matters relating to private submissions.  Existing files in the single number series were top numbered to the two new series as appropriate so that no files remained extant controlled in the original single number series, which is described in the Inventory of Records (A12396) as series HF1.

As originally constructed this series had 10 primary numbers in the range from 1 to 40 (numbers actually used were 2, 3, 4, 5, 10, 12, 20, 25, 30 and 40)

However in September 1975 this series was again re-organised and use of all but three of the primary numbers in this series was discontinued.  Thereafter this series was dedicated to matters relating to government departments generally including the Defence agencies JIO and DSD, under primary numbers:

Primary number 4:        JIO

Primary number 5:        DSD

Primary number 20:      Federal and state government departments

As with most other series, adherence to the scheme of control was rather poor. For example primary heading 20 includes files entitled ‘ALP policy – security and intelligence’ (20/44); ‘Canadian relations with RCIS’ (20/43); ‘Press Leaks Investigation’ (20/51).

All the existing files under the other 7 primary headings were top-numbered to one of three new series – see series A12382, A12383 and A12384. A complete listing of the original numbers and indication of top-numbering to new series appears the Inventory of Records (A12396).

Physical characteristics

 The files are of standard size, buff coloured with a white label across the top printed ‘Royal Commission on Intelligence and Security’.

System of arrangement and control

 The files are controlled by a multiple number system with primary numbers 4, 50 and 20.  There is occasional use of a third component.

Custodial history

Following the closure of the Royal Commission in 1977 the records were transferred to the custody of the Department of Prime Minister and Cabinet (in Canberra) where they remained until transferred to National Archives of Australia in 2001.